Terms Of Use & Privacy Policy


Updated: March 12, 2018

This Terms of Service, our Privacy Policy, and all other rules, policies, procedures, and codes of conduct published on or in connection with the “Website,” located at www.covalentcareers.com, newgradoptometry.com, newgradphysicaltherapy.com, newgradoccupationaltherapy.com, and newgradspeechtherapy.com, respectively (collectively, the “Agreement”) will establish the terms and conditions under which you will receive any goods, services, or Content (collectively, the “Services”) from or through CovalentCareers, Inc. (“CovalentCareers,” “we,” “us,” and “our”). The Agreement is a legally binding document between you and CovalentCareers.


1.             SUMMARY OF KEY TERMS

At CovalentCareers, we care about transparency. Therefore, we have provided a short, bulleted summary of some key terms and conditions in the Agreement. Please understand, however, that this summary is provided merely as a convenience. You are expected to read the Agreement in its entirety. To the extent there is any direct or indirect conflict between the summary and the complete terms or conditions recited in the Agreement, the Agreement will prevail. With that in mind, some key terms and conditions in the Agreement are as follows:

  • Users of the Services are not employees/agents of CovalentCareers. The Employers and Job Seekers that use CovalentCareers (including you) are not employees, agents, or affiliates of CovalentCareers. At no point may CovalentCareers be held liable for acts or omissions of any engagement performed between and among Users, Job Seekers, or Employers.
  • CovalentCareers assumes no special duty with respect to any privileged or confidential information you provide to us for or in connection with our Services. While we will take care to avoid disclosing information that we know to be confidential, we assume no duty or obligation to maintain, preserve, or police the maintenance or preservation of your confidential information.
  • CovalentCareers provides a free service for Job Seekers and Employers, and charges a transaction and technology fee to Employers for the use of certain Services.
  • Our Content is Strictly Informational. Content on the Website is provided for informational purposes only. Any contracts and documents transmitted through CovalentCareers should be reviewed by a legal or human resources professional. You should consult legal counsel before taking any binding actions in reliance on information you obtained through our Website or Services. In short, we assume no liability for any harm resulting from your reliance on our Content or our Website.
  • Modifications to the Agreement. We reserve the right to modify this Agreement at any time. The current version of the Agreement will be located at https://newgradoptometry.com/terms-of-use/, which is accessible through the Website by clicking the “Terms of Service” button in the footer of the Website. Any and all amendments to the Agreement are automatically effective. Therefore, if you continue to use the Website and the Services after we amend the Agreement, you acknowledge and agree that you have assented to the amended Agreement.

2.             DEFINITIONS

The definitions recited above will apply throughout this Agreement. Other defined terms are as follows:

  • “Content” means any content featured or displayed on the Website, published by or belonging to CovalentCareers or a User, including but not limited to text, documents, information, data, articles, guidance, opinions, images, photographs, graphics, software, applications, video recordings, audio recordings, sounds, designs, features and other materials that are available on the Website.
  • “CovalentCareers,” “we,” “us” and “our” means CovalentCareers, Inc., which owns and operates the CovalentCareers career development services platform, located at covalentcareers.com, and also owns and operates online publication and resource websites, located at newgradoptometry.com, newgradphysicaltherapy.com, newgradoccupationaltherapy.com, and newgradspeech.com as well as our affiliates, directors, subsidiaries, contractors, licensors, officers, agents and employees to the extent reasonably practicable.
  • “Person” means a human being, firm, labor organization, partnership, association, corporation, limited liability company, legal representative, trustee, trustee in Bankruptcy, or receiver as appropriate for the circumstances.
  • “Third-Party Content” means Content belonging to or originating from third parties.
  • “User” means a Person that has visited, used, or accessed the Website or our Services. Users may engage with each other as Website permissions permit, and can opt out of receiving communications from specific Persons.
  • “User-Generated Content” means Content that has been submitted by a User or that has been created in connection with the User’s use of the Services or the Website.

3.             About Our Services

  • Not a Staffing Agency. We provide a platform to facilitate communication between Employers and Job Seekers and to provide career development resources for healthcare professionals. CovalentCareers is NOT a staffing agency or firm, it does not contract or subcontract employees or temporary laborers to employers, it is not involved with the agreements between Employers and Job Seeker. At no point may CovalentCareers be held liable for acts or omissions arising out of or related to any employer-employee relationship that may or may not form through or in connection with the Website or our Services.
  • No Legal or Professional Advice or Documents. CovalentCareers does not create or provide legal or professional advice or legally binding documents through its Website or Services. All documents that may be created and provided as a Service should be reviewed by a legal and/or human resources professional, as applicable. You acknowledge that although some of the Content provided to you on the Website may be provided by individuals in the legal profession, the provision of such Content does not constitute an opinion or legal advice but is provided as general information about legal requirements and procedures.
  • Monitoring User Activity. CovalentCareers may monitor User activity to ensure compliance with this Agreement and applicable law. At our discretion, we, or technology we employ, may monitor or record your interactions with the Services, and take action in accordance with this Agreement.

4.             Representations and Warranties

In connecting with using the Website and Services to locate employment opportunity, you acknlowedge and agree that:

  • You represent and warrant that you are an individual over the age of 18 and you are of legal age to form a binding contract, and, if you are accessing the Website or Services on behalf of an entity, that you are authorized to enter into, and bind the entity to, this Agreement. Moreover, you represent and warrant that you have the full right and legal authority to post any User-Generated Content you submit, that you have fully complied with any third-party licenses relating to User-Generated Content, and that you have taken all steps necessary to pass through to end users any required terms.
  • Compliance with the Agreement. Your use of and access to the Services is expressly conditioned upon your ongoing compliance with the terms and conditions in the Agreement. We reserve the right to terminate your account if we determine, in our sole and exclusive discretion, that you have violated a term in the Agreement.
  • Employer Job Listings. You acknowledge that you will use job listings as intended under the free or purchased plan. The job description section and title of your job listing may be visible on all public facing jobs pages to which your job listing is syndicated. Recruiters may not use this tool to collect demographic information of matched Job Seeker to hire for any position except the one for which they have created a job listing. Any misuse of this system may result in legal action. Misuse includes unsolicited email for alternative employment opportunities, User data collection, or any other action that does not directly represent an attempt to hire a candidate for the specific job listing for which a match is generated.
  • Lawful Use of the Services. You may use the Website or Services for lawful, non-commercial purposes only. At all times, your use of and access to the Website and Services must comply with any applicable laws, regulations, treaties, municipal codes, or other sources of law. You may not use the Website in any manner that could damage, disable, overburden or impair our servers or network, or interfere with any other party’s use and enjoyment of the Website or the Services. You may not attempt to gain unauthorized access to our Services, computer systems, or networks through or any means. In addition to our right pursuant to this Agreement, we may take any legal action and implement any technical remedies to prevent the violation of this provision and to enforce this Agreement.
  • Limitations on Services. CovalentCareers is solely a platform that provides career developmement resources and an opportunity for Employers and Job Seekers to connect. CovalentCareers will provide you with a list of “best fit” matches who may be suitable for your employment needs. However you are responsible for your employment decisions.
  • No Guarantees of Employment. Your selection of a Job Seeker or Employer does not guarantee an employment relationship. Employment relationships are decided solely upon the discretion of the participants who engage in an employment relationship.
  • No Liability for User Interactions. Any liability, loss or damage that occurs as a result of any User interaction, including but not limited to any employment agreements that you engage in or receive through your use of the Services is solely your responsibility.
  • No Reliance on Content. Content on the Website is provided for informational purposes only, with no assurance that the Content is true or accurate. Content on the Website is intended to be used for informational purposes only and therefore Users should conduct independent research with respect to Content.

The materials appearing on the Website could include technical, typographical, or photographic errors. CovalentCareers does not warrant that any of the materials on its web site are accurate, complete, or current. CovalentCareers may make changes to the materials contained on its web site at any time without notice. CovalentCareers does not, however, make any commitment to update the materials.

CovalentCareers does not warrant or make any representations concerning the accuracy, likely results, or reliability of the use of the materials on its Internet web site or otherwise relating to such materials or on any sites linked to this site.

CovalentCareers has not reviewed all of the sites linked to the Website and is not responsible for the contents of any such linked website. The inclusion of any link does not imply endorsement by CovalentCareers of the linked website. Use of any such linked website is at the user’s own risk.

  • Prohibited Conduct. You agree that you will not under any circumstances do any of the following through the Website or Services:
    • Transmit Content that is unlawful or promotes unlawful activities;
    • Defame, harass, stalk, intimidate, abuse, threaten or incite violence toward any Person;
    • Transmit content that is pornographic, discriminatory or otherwise victimizes or intimidates any individual group on the basis of religion, gender, sexual orientation, race, ethnicity, age, or disability;
    • Discriminate on the basis of race, national origin, religion, gender, gender identity, physical or mental disability, medical condition, marital status, age, or sexual orientation;
    • Transmit spam, or other machine- or randomly-generated, unauthorized or unsolicited advertising, chain letters, any other form of unauthorized solicitation or any form of lottery or gambling;
    • Transmit Content that contains or installs any viruses, worms, malware, Trojan horses, or other content that is designed or intended to disrupt, damage or limit the function of any software, hardware or telecommunications equipment or to damage or obtain unauthorized access to any data or other information of any third party;
    • Infringe on any intellectual property rights of any Person, including patent, trademark, trade secret, copyright, right of publicity or other rights;
    • Use the Website or our Services in a manner that is inconsistent with any local, state, federal, or international laws or regulations;
    • State or imply that you are endorsed by or associated with CovalentCareers without our prior written consent;
    • Use any robot, spider, site search/retrieval application, or other manual or automatic device or process to retrieve, index, “data mine”, or in any way reproduce or circumvent the navigational structure or presentation of the Website or our Services;
    • Modify, adapt, sublicense, translate, sell, reverse engineer, decipher, decompile or otherwise disassemble any portion of the Website or Services, or any software used on or for the Website and Services, or cause others to do so;
    • Transfer, sell, or otherwise allow a third party to use your account;
    • Impersonate any person or entity, including any of our employees or representatives, or any Users; or
    • Violate the privacy of any Person.
  • Relationships between Users. We cannot guarantee the fitness of any of our Users for a particular position or purpose. Therefore, we encourage Users to independently research other Users before entering into any contractual relationships, and recommend that Employers conduct an interview and thorough screening of any individuals being considered for employment.
  • The Website provides a platform to connect with Employers with Job Seekers based on criteria that is input by the Users. We are not a party to any communications, negotiations or transactions between Users. Further, we do not screen, review, or otherwise comment on information submitted by Users (Employers or Job Seekers). As a result, we cannot make any representations as to the truth, accuracy, or reliability of the content of that information, including verifying or authenticating a User’s true identity. You assume all risks in communicating, negotiating, or transacting business with other Users. We are not responsible for any employment decisions, or the results of any employment decisions, that you or any other User makes on the basis of information sent or received through the Website or our Services. You specifically release the CovalentCareers and its suppliers, licensees, officers, directors, employees, agents, and representatives, from any legal or equitable claim, cause of action, damages, or any injunctive relief, arising out of or relating to the Website and our Services, including but not limited to: (a) any employment decision or action that is related to or taken based upon any information posted or obtained from the Website; (b) any errors, omissions, interruptions or other inaccuracies on the Website; (c) any Content supplied by any user or third party on the Website; or (d) any dispute regarding the behavior of any user of the Website.
  • Right to Terminate Accounts. We reserve the right to suspend, restrict, or terminate the account of any User who, in our sole and exclusive discretion, violates any term or condition in the Agreement, with or without prior notice.
  • Your Account. You are fully responsible for all Content, communications or any other activities that occur, are transmitted, or otherwise made public through your account or through the user name and password associated with your account. We will not be liable for any acts or omissions by you or your representatives or agents, including any damages or losses of any kind incurred as a result of such acts or omissions. You must immediately notify us at info@covalentcareers.com of any unauthorized uses of your Account or any other breaches of security.
  • Your Information. You acknowledge and agree that any information you provide, publish or display (“post”) through the Website or our Services, or provide directly to us (“Your Information”) will be governed by the Agreement. You consent to our use of Your Information to provide the Website and the Services to you, and you further agree to allow us to store and collect Your Information in the manner described in the Privacy Policy. You are solely responsible for Your Information and your interactions with other Users. When you use the App and the Service, you agree to provide accurate, current and complete information as prompted by our user registration form. You also agree to maintain and timely update Your Information to keep it accurate, current and complete at all times during your use of the App and the Service. You agree that we, as well as others, may rely on Your Information as accurate, current and complete. You acknowledge that if Your Information is untrue, inaccurate, not current or incomplete in any respect, we have the right to terminate these Terms and your use of the App and the Service. You further acknowledge and agree that we are not liable for damages resulting from your use, or others use, of Your Information.

5.             Term and Termination

These Terms are effective upon use of or access to the Website or the Services. We, in our sole discretion, may limit, suspend, or terminate your use of and access to the Website and Services at any time and for any reason, with or without notice. In the event that we suspend or terminate your use of and access to the Website and our Services, the Agreement shall remain in effect.

6.             Cancellation

Certain paid Services of CovalentCareers require entry and processing of User credit card information via a secure third party, which will be handled under the security and privacy measures pursuant to our Privacy Policy. Certain paid Services of CovalentCareers (e.g. a Premium job listing) will charge the User’s credit card on an automatic renewal and continuous service basis, and the terms of such Services are conspicuously disclosed on the pricing page for such Services. Such Services are cancelable by the User at any time by calling us at 858.780.4450 or emailing us at info@covalentcareers.com.

You may cancel this Agreement at any time. If you wish to terminate this Agreement, you may deactivate your account in your account settings or call us at 858.780.4450 or email us at info@covalentcareers.com.

CovalentCareers may, in our sole discretion, terminate your access to all or any part of the Website at any time, with our without cause, effective immediately. All provisions of this Agreement that by their nature should survive termination will survive termination, including, without limitation, ownership provisions, warranty disclaimers, indemnity and limitations of liability.

7.             Third-Party Content

  • Assumption of Risk. By using the Services, you will be able to access Third-Party Content. Your use of the Services is consent for CovalentCareers to present this Third-Party Content to you. You acknowledge all responsibility for, and assume all risk for, your use of Third-Party Content.
  • As part of the Services, we may provide you with links to third-party websites and other forms of Third-Party Content. These links are provided as a courtesy. We have no control over third-party websites or content, or any promotions, materials, information, goods or services advertised or sold by any third parties. By linking to such Content, we do not represent or imply that we adopt or endorse such Content, nor are we responsible for, the accuracy or reliability of any opinion, advice or statement made by parties other than CovalentCareers. We are not responsible for any Third-Party Content accessed through our Website. If you decide to leave the Website and access Third-Party Content, you do so at your own risk and you should be aware that our terms and policies no longer govern or apply to your activity or the activity of a third-party.
  • This Agreement does not authorize you to distribute, publicly display, publicly perform, make available, alter or otherwise use any Third Party Content except as permitted by CovalentCareers’ Agreement and other policies.

8.             Intellectual property

  • Service Content, Software and Trademarks. You acknowledge and agree that the Website and our Services may contain Content, materials, or features that are protected by copyright, patent, trademark, trade secret or other proprietary rights and laws (the “Service Content”). Our name, logos, and other aspects of our branding are our trademarks and service marks. Other company, product, and service names and logos used and displayed via the Website and the Services are the trademarks or service marks of their respective third-party owners. Nothing in these Terms should be construed as granting, by implication, estoppel, or otherwise, any license or right to use any of our trademarks. All goodwill generated from the use of our trademarks will inure to our exclusive benefit. Except as expressly authorized by us, you agree not to modify, copy, frame, scrape, rent, lease, loan, sell, distribute or create derivative works based on the Website, the Services or the Service Content, in whole or in part, except that the foregoing does not apply to your own User Content (as defined below) that you legally upload to the Website. You agree that you will not engage in or use any data mining, robots, scraping or similar data gathering or extraction methods in connection with your use of the App and/or the Service. Any use of the App, Service or the Service Content other than as specifically authorized herein is strictly prohibited. We own all right, title and interest, including all related intellectual property rights, in and to the Services, Website, and Service Content, and to any suggestions, ideas, enhancement requests, feedback, recommendations or other information provided by you or any other party relating to the Services and Website. The Agreement does not convey any rights, intellectual property or otherwise, in the Services, Website, or Service Content except as expressly granted in these Terms. We reserve any and all rights not otherwise granted.
  • Infringement of Third-Party Intellectual Property. We respect intellectual property rights, and expect our Users to do the same. Accordingly, we may terminate a User’s access to the Website or our Services if we determine that the User is infringing our intellectual property rights or the intellectual property rights of any third parties.
  • Your Ownership of User-Generated Content. You own any User-Generated Content that you create and submit or upload to the Website, including your profile information, resume, or any other documents you may upload to your account. However, by submitting the content to our Website, you grant us a revocable, royalty-free, non-exclusive, worldwide, sub-licensable license to use, reproduce, display, modify, adapt, distribute and perform on, in connection with, or related to our Website or Services. We have the right to remove any and all Content, including User-Generated Content, in our sole discretion. Under no circumstances shall we be liable in any way for the User Content, including, but not limited to, for any errors or omissions in any content, or for any loss or damage of any kind incurred as a result of the use of any User Content.
  • Your Responsibility. You are solely responsible for any harm that results from Content you create, upload, link to or otherwise make available via the Website or our Services, whether written or otherwise. Any liability, loss or damage that occurs as a result of the use of any User-Generated Content that you make available or access through your use of the Services is solely your responsibility. This includes, but is not limited to, any liabilities arising out of or related to intellectual property infringement, an invasion of a right of privacy (whether statutory or common law), or contractual or legal obligations. We are not responsible for any public display or misuse of your User-Generated Content.
  • Monitoring of User-Generated Content. We reserve the right to monitor all User-Generated Content, and to remove or refuse any User-Generated Content that we believe, in our sole and exclusive discretion, violates any term or condition of the Agreement, or is otherwise harmful, inappropriate or objectionable.
  • Feedback on our Services. You acknowledge and agree that any questions, comments, suggestions, ideas, feedback or other information about the Website or the Services, provided by you to us, is non-confidential and we are entitled to the unrestricted use and dissemination of this information for any purpose, commercial or otherwise, without acknowledgment or compensation to you.

9.             Copyright Violations and the DMCA

  • Copyright Violations. We are committed to protecting copyrights and expect Users of the App and Service to do the same. At our discretion and in appropriate circumstances, we may terminate or prevent access to all or part of the Website or our Services by Users who infringe the intellectual property rights of others. Further, we abide by the United States federal Digital Millennium Copyright Act (“DMCA”). If you believe that a user’s content is your proprietary work and has been copied in a way that constitutes an infringement of your copyrights or other intellectual property in that work, please immediately notify us of any such copyright or other intellectual property rights infringement. Similarly, if you disagree that your content constitutes an infringement, you may send a counter-notification. In either case, your written notice should be sent to our designated agent as follows:

CovalentCareers, Inc.

DMCA Complaints

1767 Grand Ave., Ste. 3, San Diego, CA 92109


  • Third-Party Providers. Third-party providers such as Facebook have their own infringement and DMCA procedures. If you believe a user on a third party site is infringing on your propriety work, please use that third party’s infringement/DMCA complaint procedure.
  • Copyright Infringement Notification. To file a copyright infringement notification, please send us written communication that includes the following in the format listed below:
  • A physical or electronic signature of a person authorized to act on behalf of the owner of an exclusive right that is allegedly infringed;
  • Identification of the copyrighted work claimed to have been infringed, or, if multiple copyrighted works at a single online website are covered by a single notification, a representative list of such works at that website;
  • Identification of the material that is claimed to be infringing or to be the subject of infringing activity and that is to be removed or access to which is to be disabled, and information reasonably sufficient to permit the service provider to locate the material;
  • Information reasonably sufficient to permit the service provider to contact the complaining party, such as an address, telephone number, and, if available, an electronic mail address at which the complaining party may be contacted;
  • A statement that the complaining party has a good faith belief that use of the material in the manner complained of is not authorized by the copyright owner, its agent, or the law; and
  • A statement that the information in the notification is accurate, and under penalty of perjury, that the complaining party is authorized to act on behalf of the owner of an exclusive right that is allegedly infringed.
  • Counter-Notification. If you disagree that your content is an infringement of another’s work, you may elect to send us a counter notice. To be effective your counter notice must be a written communication provided to our designated agent that includes substantially the following. Please also use the following format to expedite this process:
  • A physical or electronic signature of the subscriber;
  • Identification of the material that has been removed or to which access has been disabled and the location at which the material appeared before it was removed or access to it was disabled;
  • A statement under penalty of perjury that the subscriber has a good faith belief that the material was removed or disabled as a result of mistake or misidentification of the material to be removed or disabled; and
  • The subscriber’s name, address, and telephone number, and a statement that the subscriber consents to the jurisdiction of Federal District Court for the judicial district in which the address is located, or if the subscriber’s address is outside of the United States, for any judicial district in which the service provider may be found, and that the subscriber will accept service of process from the person who provided notification under subsection (c)(1)(C) or an agent of such person.
  • Material Misrepresentations in DMCA Notifications. Under the DMCA, any person who knowingly materially misrepresents that material or activity is infringing or was removed or disabled by mistake or misidentification may be subject to liability. All reports and inquiries will be kept confidential, except to the extent necessary to investigate any alleged violation and enforce the terms and conditions of these Terms. Before sending either a copyright infringement notification or counter-notification, you may wish to contact a lawyer to better understand your rights and obligations under the DMCA and other applicable laws. The following notice requirements are intended to comply with our rights and obligations under the DMCA and do not constitute legal advice. Where applicable, we will comply with the procedures outlined in the DMCA.

10.          Payment & Transactions

  • Payment will be processed through “Stripe checkout” as agreed upon by the User. Payments must be received prior to accessing the Services provided to Employers through our paid subscription (i.e., monthly recurring) and non-subscription (i.e., one-time) based services including use of our technology and access to Users.
  • Authorization to Collect, Retain and Use Payment Information. By agreeing to these terms, you are giving CovalentCareers permission to collect your pertinent credit card information and charge your on-file credit card or other approved method of payment for fees that you authorize for subscription and non-subscription based Services. Depending on your payment selection, CovalentCareers may charge you on a recurring or one-time basis.
  • Responsibility for Payment. You are responsible for all fees, including taxes, associated with your use of the Services. By using the Services, you agree to pay CovalentCareers the amount as mutually agreed between you and CovalentCareers. The termination of this Agreement by you or CovalentCareers will not absolve you of responsibility for any fees, costs, or expenses incurred prior to such termination.

11.          Electronic Communications

We use email and electronic means to stay in touch with our Users. For contractual purposes, you:

  • Consent to receive communications from CovalentCareers in an electronic form via the email address you have submitted or via the Services; and
  • Agree that all Agreement, Privacy Policy, security policy, agreements, notices, disclosures and other communications that CovalentCareers provides to you electronically satisfy any legal requirement that such communications would satisfy if they were in writing.

12.          Referrals

While CovalentCareers is not a Job Seeker or Employer-referral service, we provide a platform for Employers to identify how much an Employer would pay another User for referring a candidate for an employment opportunity. Users are under no obligation to refer candidates to another User. If a User refers a candidate to an Employer who ultimately hires that candidate, the Employer is expected, but under no obligation to pay the stated referral fee directly to the referring User. Users are under no obligation to make any referrals or pay any fees. CovalentCareers does not pay or receive any fees for referrals, but CovalentCareers does provide a paid contingency recruiting service for Employers.

13.          Affiliates

CovalentCareers maintains certain relationships with third-party websites (“Affiliate Websites”). In particular, CovalentCareers offers certain product packages and “Boosts” that syndicate User profiles and job listings to Affiliate Websites. This means that User-Generated Content can and will be seen on Affiliate Websites and you acknowledge and authorize us to forward User-Generated Content to Affiliate Websites for publication.

14.          Disclaimer of Warranties


CovalentCareers makes no representation or warranty that the information we provide or that is provided through the Services is effective, accurate, reliable or correct; that the Services will meet your requirements; that the Services will be available at any particular time or location, that the Services will function in an uninterrupted manner or be secure; that any defects or errors will be corrected; or that the Services is free of viruses or other harmful components. You assume full responsibility and risk of loss resulting from your use of information, Content or other material obtained from the Services.

Above all, CovalentCareers does not and cannot guarantee any result from using the Services. We do not and cannot guarantee that Job Seekers will be employed or Employers will employ a Job Seeker as a result of the Services. Moreover, we do not and cannot guarantee the success of any employment relationship that may occur as a result of using the Services.

15.          Limitation of Liability

We are not liable for any damages, losses, costs, or expenses arising out of or in any way related to this Agreement, however remote. To the maximum extent permitted by applicable law, CovalentCareers will not be liable to you for any loss of profits, use, or data, or for any incidental, indirect, special, consequential or exemplary damages, however arising, that result from:

  • The use, disclosure, or display of your User-Generated Content;
  • Your use of or inability to use the Services or Website;
  • The Services generally or the software, hardware, or systems that make the Services or Website available; or
  • Any other interactions with CovalentCareers or any User of the Services; whether based on warranty, contract, tort (including negligence) or any other legal theory, and whether CovalentCareers has been informed of the possibility of such damage, and even if a remedy set forth in this Agreement is found to have failed of its essential purpose.

CovalentCareers will have no liability for any failure or delay due to matters beyond our reasonable control. Some jurisdictions limit or do not permit disclaimers of liability, so this provision may not apply to you.

16.          Release and Indemnification

You agree to indemnify and hold harmless CovalentCareers from and against any and all claims and expenses, including attorneys’ fees, arising out of your use of the Website and the Services, including but not limited to your violation of this Agreement. If you have a dispute with one or more Users, you release CovalentCareers from claims, demands and damages (actual and consequential) of every kind and nature, known and unknown, arising out of or in any way connected with such disputes. If you are a California resident, you waive your rights under California Civil Code §1542, which states: “A general release does not extend to claims which the creditor does not know or suspect to exist in his or her favor at the time of executing the release, which if known by him must have materially affected his or her settlement with the debtor.”

17.          Modification of Agreement

CovalentCareers reserves the right, at our sole discretion, to amend these Agreement at any time and will update these Agreement in the event of any such amendments. In the event that we choose to exercise our right to modify the Agreement, we will post the amended Agreement on the Website at https://newgradoptometry.com/terms-of-use/. Your continued use of the Website or the Services following such publication shall constitute your affirmative acknowledgement of and consent to the Agreement as amended. If you choose not to accept the terms of the amended Agreement, you must immediately discontinue any use of our access to the Website and our Services, and you must remove User-Generated Content immediately.

18.          Governing Law

The Agreement, and any issues arising out of or related to the Agreement, the Website, or our Services shall be governed by, and construed in accordance with, the laws of the State of California, without giving effect to any choice of law or conflict of law rules or provisions, which might otherwise cause the application of the laws of any jurisdiction other than the State of California. You and CovalentCareers agree to submit to the exclusive jurisdiction and venue in the State and Federal courts located in the San Diego, California, except as provided below in this Agreement.

19.          Arbitration

The Parties will attempt to resolve any disputes arising out of or in any way related to the Agreement through informal negotiations. In the event that the dispute cannot be settled through direct discussions, the Parties agree to endeavor first to settle the dispute by mediation administered by the American Arbitration Association under its Commercial Mediation Procedures before resorting to arbitration. The Parties further agree that any unresolved controversy or claim arising out of or relating to this contract, or breach thereof, shall be settled by binding arbitration administered by the American Arbitration Association in accordance with its Commercial Arbitration Rules and judgment on the award rendered by the arbitrator(s) shall be final and may be entered in any court having jurisdiction.

20.          Limitation of Term of Action

All disputes or claims (to the extent permitted by law) must be filed within one year of the first date on which the claim or notice of dispute could be asserted. If you do not file a claim or dispute during this time, it is permanently barred.

21.          Severability

If any portion or provision of the Agreement is declared illegal or unenforceable by a court of competent jurisdiction, the remaining terms and conditions will continue to apply with equal force, and shall be valid and enforceable to the fullest extent permitted by law. In the event that the severance of one or more portions of the Agreement materially modifies the meaning, application, or outcome for any provision not so severed, the Agreement, and any clauses or provisions therein, shall be construed as closely as reasonably possible to the original intent of the Parties, as reflected in this Agreement.

22.          Assignment and Delegation

CovalentCareers may assign or delegate the Agreement, in whole or in part, to any Person at any time, with or without your consent. You may not assign or delegate any rights or obligations under the Agreement or Privacy without our prior written consent. Any unauthorized assignment or delegation by you is void.

23.          notice

Notices to you may be made via email (the “Notice”). We may also provide Notice to you of changes to the Agreement or other matters by displaying information on the Website. The Notice shall be deemed to have been given upon the sending of an email or the publication of such information on the Website. You may give Notice to us at any time by email to the following address: info@covalentcareers.com.

24.          Headings Captions and Summaries

The headings, captions and summaries in this Agreement are for convenience only and in no way define, describe, or limit the scope or content of any provision of this Agreement.

25.          Admissibility

A printed version of these Terms and of any notice given in electronic form will be admissible in judicial or administrative proceedings based upon or relating to these Terms to the same extent and subject to the same conditions as other business documents and records originally generated and maintained in printed form.

26.          Entire Agreement

The Agreement constitutes the entire agreement between you and CovalentCareers, and supersedes all prior communications, agreements and understandings, written or oral, with respect to any subject matter arising out of or related to the Agreement, the Website, or our Services. By creating an account, you acknowledge that you have read and understand these Agreement and will be bound by these Agreement.




CovalentCareers, Inc. (“CovalentCareers,” “we” or “us”) owns and operates the CovalentCareers career development services platform, located at www.covalentcareers.com, and also owns and operates online publication and resource websites, located at newgradoptometry.com, newgradphysicaltherapy.com, newgradoccupationaltherapy.com, and newgradspeechtherapy.com (collectively, the “Website”). The Website provides a platform for healthcare professionals to educated themselves, connect with other healthcare professionals, and obtain career development services (collectively, the “Services”).

This Privacy Policy explains how we collect, process, and store your personal information when you use or access the Website or our Services. Specifically, this Privacy Policy will address:

  1. What Information We Collect About You
  2. How We Use the Information We Collect
  3. How We Share the Information We Collect
  4. How We Protect Your Information
  5. Third-Parties
  6. Third-Party Links
  7. User Content
  8. Fair Information Practices Compliance
  9. Access to Your Personal Information
  10. Do Not Track Signals and Minors
  11. Contact Us
  12. Changes to This Policy

BY USING OR ACCESSING OUR WEBSITE OR SERVICES, YOU AFFIRM YOUR CONSENT TO THE PRACTICES AND POLICIES SET OUT IN THIS PRIVACY POLICY AND THE APPLICABLE TERMS OF SERVICE (the “Terms”). Your use of the Website or the Services, and any dispute arising out of or in any way related to privacy, will be subject to this Privacy Policy and the Terms, which are incorporated into this Privacy Policy by reference. If you do not agree to this Privacy Policy or the Terms, please do not use the Website or our Services.

We reserve the right to revise our Privacy Policy at any time. If we modify our Privacy Policy, we will post those changes to this Privacy Policy page and to any other places we deem appropriate. Your continued use of or access to any portion of our Website or Services following the publication of the updated Privacy Policy on this website will constitute your assent to the updated Privacy Policy.

1.            What Information We Collect About You.

As you use the Website and our Services, we will collect information from you directly, automatically, and passively. The types of information that we collect fall under two general categories: personally identifiable information (“PII”) and non-personally identifiable information (“non-PII”). PII consists of any information that can be used to specifically identify you as an individual, whereas non-PII consists of aggregate information or any information that does not reveal your identity. This information may be obtained from you, a third party, or through your use of our Services.

1.1.       Information We Collect Directly.

  • Information About You. When you register or subscribe to any of our services, we may collect a wide variety of information about you, including your answers to our proprietary questionnaire, and we may use your answers to match you with another user that would best fit your employment needs. All information from a Job Seeker profile will be viewable by all Employers who have account access unless the Job Seeker profile is set to “Private,” in which case Employers will only see your information if you apply to the Employer’s job listing or direct message the Employer. If an Employer chooses to be “Private,” the same settings will apply however all identification markers (including name of practice, address of practice, and contact information) will be hidden.
  • Purchase Information. To process purchases, we may require your name, address, phone number, email address and credit card information. Such information is used primarily to process your order or as otherwise described herein. Credit card transactions are processed through industry standard Secure Socket Layer (SSL) and/or strong encryption (3DES) by a third party, which only uses your information for that purpose.
  • E-mails and Telephone Calls. We require an e-mail address and telephone number from you when you register for our services. We use your e-mail for authentication, transactional (e.g. order confirmation, refund and renewal processing, notifying of matches for our job matching service), and promotional (e.g. newsletters, new product offerings, special discounts, event notifications, special third-party offers) purposes. E-mail messages we send you may contain code that enables our database to track your usage of the e-mails, including whether the e-mail was opened and what links (if any) were clicked. If you would rather not receive promotional e-mails from us, please see the section below labeled “Choice/Opt-Out”. We reserve the right to send you certain communications relating to the CovalentCareers services, such as service announcements and administrative messages, without offering you the opportunity to opt out of receiving them. We may also contact you by telephone or text message (including to any wireless number you may provide to us) solely in connection with CovalentCareers services. If you would rather not receive telephone calls or text messages from us, you may ask to be removed from our contact. If you are an Employer however, we do require a phone number linked to your profile to continue to use our service so that we may provide better customer service to you. We fully comply with the requirements of the U.S. CAN-SPAM Act.

We use the GPS location service through your mobile carrier or computer device to help us determine your location. We collect this information and use it to assist in providing the Service.

Should you choose to directly contact us, we will collect your name and any contact information you may provide us.

  • Demographic Data. Demographic data is also collected at our site. We use this data to tailor our visitors’ experience at our site, showing them content that we think they might be interested in, and displaying the content according to their preferences. Some of this information may be shared with advertisers on a non-personally identifiable basis.
  • Online Survey Data. We may periodically conduct voluntary member surveys. We encourage our members to participate in such surveys because they provide us with important information regarding the improvement of our services. You may also volunteer for certain surveys that we may offer to our Users, and any additional rules regarding the conduct of such surveys will be disclosed to you prior to your participation. We do not link the survey responses to any PII, and all responses are anonymous.
  • Public Forums and Blogs. Our blog contains posts which are relevant to employment and human resources and is available to our Users and visitors. Any information that is disclosed in the comments section of any post becomes public information and you should exercise caution when deciding to disclose any PII. Please consult the community guidelines for each CovalentCareers discussion board, including this Privacy Policy and the CovalentCareers Terms of Service when posting comments on them for other specific information. To request removal of your personal information from our blog for any reason after you voluntarily input such information, call us at the number listed below, or email us at the address listed below. In some cases, we may not be able to remove your personal information, in which case we will let you know if we are unable to do so.

1.2.       Information We Collect Automatically.

We automatically collect certain analytic information related to how Users use the Website and our Services. This generally involves the collection of log files. Any time you visit the Website, our servers automatically gather information from your browser (such as your IP addresses, browser type, Internet Service Provider, referring/exit pages, platform type, date/time stamp, number of clicks, etc.). This information is collected and stored on an aggregate basis.

1.3.       Information We Collect Passively.

We use cookies and other tracking mechanisms to collect information about your use of the Website and our Services on an aggregate basis so that we may recognize you and your device and improve the Service.

  • Cookies in General. A cookie is a small file with an anonymous unique identifier, which is sent to your computer or mobile device from the Website, and is stored on your computer or mobile device. Cookies allow us to count the number of visitors to our website, and to distinguish repeat visitors from new visitors. For instance, cookies help us understand your preferences based on your previous or current Website activity, which enables us to provide you with a better customer service experience. In addition, we use cookies to help us compile aggregate data about the Website and our Services so that we can offer better experiences and tools in the future.

We rely on cookies for the proper operation of our Website. Therefore if your browser is set to reject all cookies, the Website and our Services will not function properly. Users who refuse cookies assume all responsibility for any resulting loss of functionality.

  • Third-Party Cookies. We may also engage third parties to track and analyze data from the Website and our Services, which we use to help administer and improve the quality of the Websites and the Services, and to analyze usage.
  • Web Beacons. “Web beacons” (also known as “clear gifs” and “pixel tags”) are small transparent graphic images that are often used in conjunction with cookies in order to further personalize our website for our Users and to collect a limited set of information about our visitors. We may also use web beacons in email communications in order to understand the behavior of our customers. We do not link the web beacons to any PII.

1.4.       Rights to Your Information.

You may at any time call us at 858.780.4450 or email us at info@covalentcareers.com to request: (a) access to and/or sharing of your information; and/or (b) complete deletion of your information. Upon such requests, we will comply timely and will not charge for such requests or actions we may take as a result of such requests.

2.            How We Use the Information We Collect.

We use the information we gather about you for any or all of the following reasons:

  • To provide and improve our Services;
  • To communicate with you about the Services, our practices, policies, or procedures, or for some other customer or technical support purpose;
  • To personalize and customize the Services to better suit your preferences;
  • To offer personalized help and instructions, and to otherwise improve your experiences with the Website and the Service;
  • To post comments or statements on our websites or social media pages;
  • To detect, prevent or investigate security breaches or fraud.
  • To analyze trends, track visitor movement in the aggregate, and gather broad demographic information;
  • To continue our research into successful employment; and
  • For marketing and promotional purposes, provided that you may opt out of receiving offers and promotions by calling us at the number listed below, or email us at the address listed below.

3.            How We Share Your Information.

We may disclose the Information that we collect in the ways described above, and to comply with the law, and to protect us and other Users of our Website and Services. For example, we may share information with:

  • Disclosure to Your Job Matches. As an integral part of providing the Services, we will disclose your profile information to your matches. Photos and other profile information posted by you will be available to subscribers that are matched with you. We may also make features available enabling your matches to share your profile information, including photos, with members of their social network(s). Specifics regarding information available to your matches is described under the heading “Information about you.”
  • Disclosure to Trusted Third Parties at Your Request. When purchasing our Services or while visiting our Website, we may provide you with advertisements, promotions, sweepstakes and offers from third party providers. If you choose to accept any such offers, you may either (depending on the situation) directly provide your information in connection with the offer to such third party provider, or we will provide your information, including billing information, to the third party provider by pre-populating the offer registration forms. Your information will not be transferred until you actually accept the offer. You may opt-out of the offer at any time. Please refer to the third party provider’s own privacy policy (provided on the offer pages) if you have any questions regarding how your information is used by such providers. Please be aware that these offers may be presented on pages hosted, sponsored, or powered by us. We do this to provide a seamless experience. Although these offer pages have the look and feel of our Website, you will be submitting your information directly to the third-party advertiser. You agree that we will not be responsible or liable for any loss or damage of any sort incurred as the result of any such dealings, including the sharing of the information you supply to us with third party providers described here, or as the result of the presence of such providers on a CovalentCareers site.
  • Third-Party Providers. To help provide or administer the Website and Services, we may disclose the Information we collect from you to third-party vendors, service providers, contractors, or agents.
  • To Display Ads for Products or Services. We may allow certain advertising companies to collect information in order to display ads on our Website. These third parties may also collect anonymous information about Users of our Website. This is known as “online behavioral advertising.” Please contact us at the email or telephone number listed below for more information about opting out of these targeted display ads and controlling the use of cookies, web beacons, and similar technologies. Third Parties, with whom we partner to display advertising based upon your web browsing activity, use Flash cookies to collect and store information. Flash cookies are different from browser cookies because of the amount of, type of, and how data is stored. Cookie management tools provided by your browser will not remove Flash cookies.
  • Business Mergers or Other Legal Proceedings. If we are bought out by or merged with another company, or we are involved in a bankruptcy proceeding, we may transfer the Information we have collected from you to the other company. In addition, we may disclose the Information we collect from you in order to comply with the law, a judicial proceeding, court order, or other legal process.
  • To Protect Us and Others. We reserve the right to disclose Information gathered from you if we believe it is necessary to investigate, prevent, or take action regarding illegal activities, suspected fraud, situations involving potential threats to the safety of any person, violations of the Terms or this Privacy Policy, or in the course of litigation which we are a party.
  • Aggregate and De-Identified Information. We reserve the right to share aggregate or de-identified information about Users with third parties for marketing, advertising, research, product development or similar purposes.
  • Search Engine. Some portions of your profile may be available to search engine crawlers and therefore may appear in internet search results, but no PII (e.g. last name, photos) will be included in such search results. Because your submissions to the Bio, and other open ended question sections of your profile may be publicly available, we strongly encourage you not to disclose PII or contact information in such areas of your profile.

4.            How We Protect Your Information.

We want to make sure that your Information is properly protected. To that end, we employ physical, electronic, and managerial procedures to safeguard the security and integrity of PII, non-PII, and all other information stored in our database. However, please be aware that despite our best efforts, no data security measures can guarantee 100% security. You must take steps to protect against unauthorized access to your password, phone, and computer by, among other things, keeping your username and password private. You agree that we are not responsible for lost, stolen, or compromised passwords or for any activity via unauthorized password activity.

CovalentCareers uses payment services provided by Stripe.com to process payments. Stripe is certified to PCI Service Provider Level 1. Please visit the Stripe.com security page for a detailed explanation of Stripe security.

5.            Third-Parties.

We may use several third-party services and applications in ways consistent with this Privacy Policy, to help run the Website and Services, evaluate usage of the Website and Services, improve the Website and Services, and customize user experiences. These entities may use cookies and personal information shared in the manner described in their own Privacy Policy to perform their services. These third parties include software development companies, account analytics companies, and storage and security companies. For example, we use the third-party service Facebook to allow you to login to the Website using your Facebook login.

6.            Third-Party Links.

The Website may contain links to third-party websites and/or applications. Any access to and use of such third-party links is not governed by this Privacy Policy, but instead is governed by the privacy policies of the websites to which the links are directed. Those websites may place their own cookies or other files on your computer, collect data or solicit personal information from you. We are not responsible for the privacy policies, practices, or content of any other websites that may provide access to, or be linked to or from, this site, including that of any social networking sites and third party advertisers whose offerings require you to navigate away from our site.

7.            User Content.

If you post content using the Website and Service, some or all of the information that you post may be made available to the public. We cannot prevent such information from being used in a manner that may violate this Privacy Policy, the law, or your personal privacy. As a result, you should never post any sensitive information using the Website or our Services that you are not comfortable sharing with the public. We are not liable to you or any other person for any content or information you post using the Website and the Service, or the use or disclosure of such content or information by other Users or third parties.

8.            Fair Information Practices Compliance.

If a breach of data occurs with our Website, we will notify you via email within thirty (30) business days of discovering the breach.

9.            Access to or Deletion of Your Personal Information.

You may access and modify, or delete the personal information that you have submitted by logging into your account and navigating to your account settings to modify or delete your account. You can also call us at the number listed below, or email us at the address listed below, and we will assist you with accessing, modifying or deleting your personal information.

10.        Do Not Track.

In the event CovalentCareers receives a “do not track” notification with respect to any User, CovalentCareers will cease tracking that User’s PII and non-PII.

11.        Age Restrictions.

The Website and the Service are for those over the age of 18. We do not knowingly collect or solicit any information from anyone under the age of 13. The Website, the Services, and their respective features are not directed at children under the age of 13. In compliance with the Children’s Online Privacy Protection Act (COPPA), any information we may receive from Users we believe to be under the age of 13 will be purged from our database. In the event a child under the age of 13 interacts with us in violation of our Terms of Service and provides PII or non-PII, that child’s parents or legal guardians may review the information we collect on that child, require us to delete the information from our records, and/or refuse to allow further collection of information by calling us at the number listed below, or email us at the address listed below.

12.        Removal of Information.

You may remove your information, including an unauthorized profile, from our database. In addition, you may opt out of receiving promotional e-mails and newsletters by clicking on the “unsubscribe” link on the bottom of an e-mail from CovalentCareers. The ability to unsubscribe from transactional emails is not provided, as confirmation of transactions is vital to the effective communication of your rights under this Privacy Policy and the Terms of Service.

13.        Mobile Device Additional Terms

  • Mobile Analytics. We use mobile analytics software to allow us to better understand the functionality of our mobile software on your phone. This software may record information such as how often you use the application, the events that occur within the application, aggregated usage, performance data, and where the application was downloaded from. We do not link the information we store within the analytics software to any PII you submit within the mobile application.
  • Mobile Device. If you use a mobile device to access our site or download any of our applications, we may collect device information (such as your mobile device ID, model and manufacturer), operating system and version information, IP address, and geo-locational information.
  • Push Notifications. We send you push notifications if you choose to receive them for notifying you of matches for our job matching service, letting you know when someone has sent you a message, or for other service-related matters. If you wish to opt-out from receiving these types of communications you may turn them off at the device level.

14.        Data Retention

Because many Users tend to use our service at different points of their career, we retain your personal information for continued service and convenience purposes until you advise us not to do so. Notwithstanding the foregoing, we may retain personal information in order to comply with applicable laws, keep accurate records, resolve disputes, prevent fraud, enforce our Terms of Service or other agreements, or for any other legally permissible purpose.

15.        Contact Us

If you have questions about our Privacy Policy or practices, or if you would like to make a complaint, please contact us at 858.780.4450 or info@covalentcareers.com.

16.        Changes to This Policy

We reserve the right to change this Privacy Policy from time to time, so please be sure to check back here periodically.

17.        Effective Date

This Privacy Policy was last revised on March 12, 2018.


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